I. Notice concerning the party responsible for this website / Controller

The party responsible for processing data for the purposes of Regulation (EU) 2016/679 (General Data Protection Regulation; in the following: GDPR) as well as all other national data protection acts and regulations is:

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Evolve Pro Tour 134 Christleton Road Chester United Kingdom
E-Mail: ronhart@evolveprotour.com
Website: www.evolveprotour.com

II. Overview of data protection

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1. Processing of personal data

The following gives a simple overview of what happens to your personal data when you visit our website. Personal data means any information relating to an identified or identifiable natural person. We process personal data of our users only to provide you with information regarding our golf tournaments. Exceptions are any golf related information that we consider would be of interest.

How do we collect your data?

Our data is collected when you provide it to us either directly or through one of our close working partners. This can, for example, be data you enter on one of our contact forms or when you register or inquire for a golf event.

2. Legal basis for the processing of personal data

In cases in which you have given consent to the processing of your personal data for one or more specific purposes, the processing of such data is lawful according to article 6 No. 1 a) GDPR.

The processing of personal data which are necessary for the performance of a contract to which you are party or in order to take steps at your request prior to entering into a contract is lawful according to Article 6 No. 1 b) GDPR.

The processing of personal data which is necessary for compliance with a legal obligation to which we are subject is lawful according to Article 6 No. 1 c) GDPR.

In case the processing of personal data should be necessary in order to protect the vital interests of you or another natural person, the legal basis is Article 6 No. 1 d) GDPR.

In case the processing of personal data is necessary for the purposes of the legitimate interests pursued by us or by a third party and such interests are not overridden by the interests or fundamental rights and freedoms of you and require protection of personal data, the legal basis is Article 6 No. 1 f) GDPR.

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3. Storage period and erasure of personal data

Your personal data will be erased in case their storage is no longer necessary for the purposes for which they are processed. They may be stored for longer periods in so far as this is obligatory according to EU or national law.

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IV. Cookies

Our website does not collect cookie information.

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V. Newsletter

You can subscribe to our free newsletter on our website. This requires that you provide us with the following data: name, e-mail address. Additionally, the following data are collected: IP address, date and time of access.

We will process these data only with your prior consent according to Article 6 No. 1 a) GDPR. In case you are below the age of 16 years, consent will be required by the holder of parental responsibility over you. We only use these data to send our e-mails / newsletters to you and do not pass any data on to third parties. We collect your personal data exclusively for the purpose of sending the newsletter and preventing a misuse of our service as well as of your e-mail address. The legal basis is your consent according to Article 6 No. 1 a) GDPR. In case you are below the age of 16 years, the processing of your data is lawful only if and to the extent that consent is given by the holder of parental responsibility over you, Art. 8 No. 1 GDPR.

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Your data are erased as soon as they are not necessary any more for the purpose of sending you the newsletter. Your e-mail address is stored as long as your subscription is considered active. You may cancel your subscription to the newsletter / mailing by means of the link found at the bottom of the newsletter at any time. You can also unsubscribe from the newsletter directly on our website or by sending us an e-mail to ronhart@evolveprotour.com

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VI. Registration

You have the possibility to sign up for a tournament on our or one of our close partners websites. For this purpose, you have to fill in personal data in our registration form which are then transmitted to us and stored. In particular, you have to fill in the following data: Gender, last name, first name, address, telephone number, mobile number, e-mail address.

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Some of your personal data concerning the participation in a tournament is transmitted to global rankings, namely, WAGR, provided by R&A Championships Ltd., Beach House, Golf Place, St Andrews, Fife KY16 9JA, United Kingdom (www.wagr.com), These are: name of tournament, first name, last name, result list, age, gender, country. The transmission of your data to the global rankings is necessary to ensure the correct evaluation of the tournament and your HCP. Legal basis for the transmission is Article 6 No. 1 b) GDPR. We do not have any influence on the handling and storage of your personal data by the global rankings. You will find more information on how they handle your data directly their Privacy Policy on their websites: https://www.wagr.com/en/Footer-Pages/Privacy-policy.aspx;

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When you register for a tournament arranged and performed by us or through one of our close partners, we will transmit some of your personal data to the local golf club hosting the tournament. These data are: first name, last name, HCP, home golf club, nation.

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The club will sometimes enter these data into the national web of your home country in order to provide access to them for your home club, to ensure the correct evaluation of your HCP and to enable the creation of your score card. This has the advantage that you do not have to transmit your results to your home club by yourself. Your data are erased as soon as they are not necessary any more for the purpose of their collection.

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You have the possibility to cancel your relationship with Evolve Pro Tour at any time and to amend the personal data collected by us. You can request this by sending us an e-mail to ronhart@evolveprotour.com You may revoke your consent to receiving our mass mails by sending us an e-mail to ronhart@evolveprotour.com 

Whenever you participate in a tournament, the our result list will sometimes be transmitted to the WAGR rankings. It follows that there is no right to object against the transmission of the data to them.

 

VII. Contact form and e-mail contact

You may contact us by using our electronic contact form on our website. In this case, we collect the following data from you: name, e-mail address, IP address, subject of contact & telephone number. In the course of sending us the form, we will require your consent to the processing of these data. In case you are below the age of 16  years, consent will be required by the holder of parental responsibility over you. At the time of sending the contact form to us, the following data are automatically collected: IP address, date and time of access. Alternatively, you can contact us via our e-mail address on our website. In this case, the personal data transmitted by you in your e-mail are stored.

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We do not pass any of your personal data on to third parties in this context. Your data are exclusively processed for the purpose of communicating with you and providing you with relevant golfing information.

Legal basis is your consent according to Article 6 No. 1 a) GDPR. In case you are below the age of 16 years, the processing of your data is lawful only if and to the extent that consent is given by the holder of parental responsibility over you, Art. 8 No. 1 GDPR. Legal basis for the processing of data which are transmitted by you by an e-mail is Article 6 No. 1 f) GDPR.

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The processing of your personal data is exclusively necessary for the purposes of communication with you. Your data will be deleted as soon as the communication with you is terminated.

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You have the right to object to your consent to the processing of your data at any time by sending us an e-mail to . In this case, ronhart@evolveprotour.com  all personal data stored in the process of the communication will be erased. The communication cannot be continued in this case.

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VIII. Wix shoutout (Newsletter tracking)

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Evolve Pro Tour uses the services of Wix shoutout to send newsletters. 

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Wix shoutout is a service which organizes and analyzes the distribution of newsletters. All data provided by you to subscribe to our newsletter (see under V.), in particular your e-mail address, will be stored on Wix shoutout servers. Wix shoutout is certified under the EU Privacy Shield. 

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We use Wix shoutout to analyze our newsletter campaigns. When you open an e-mail sent by Wix shoutout, a file included in the e-mail (so-called web beacon) connects to Wix shoutout servers. This allows us to determine if a newsletter message has been opened and which links you click on. Additionally, technical information is collected, namely, time of retrieval, IP address, browser type and operating system.

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The data processing is based on Article 6 No.1 f) GDPR. The data collected from you are used exclusively to analyze our newsletter campaigns, in particular for the statistical analysis of our campaigns. The results of such analyses can be used to better tailor future newsletters to our interests.  The collected data will be stored as long as you have subscribed for our newsletter. They will immediately be deleted from our servers and those of Wix shoutout when you request cancellation. Data we have stored for other purposes, in particular registration, remain unaffected.

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You may withdraw your consent to the use of your data by Wix shoutout at any time by unsubscribing to the newsletter. For unsubscribing to the newsletter, we provide a link in every newsletter we send. You can also unsubscribe from the newsletter directly on our website or by sending us an e-mail to ronhart@evolveprotour.com 

Transmission of data to our business partners / licensees / tournament hosts, when registering for a tournament hosted by third party in order to perform and organize the Golf Tournaments initiated and promoted by us, we corporate with partners in many countries worldwide. When you register for a certain tournament  the personal data stored in your account will be forwarded to our business partner in this country.

 

These data are:
gender, last name, first name, address, telephone number, mobil number, e-mail address.

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You will be informed in the course of the registration procedure to which of our partners (name and contact info) your personal data will be transferred.

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Legal basis for the transmission of these data to our partners is Article 6 No. 1 b) GDPR. The transmission of your data to our partner in the country in which you register for a tournament is necessary in order to provide you with all services as a participant of the tournament and to ensure the best performance of the tournament as well as accommodation and catering services.

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Our close partners are contractually bound to keep all of your personal data strictly confidential. As soon as you register for a tournament performed and organized by one of our partners, you will enter into a contract directly with our partner. From this stage on, we do not have any influence on the handling and storage of your personal data by our partner. You will find more information on how the specific partner handles your data directly from him. You must contact the partner directly or inquire on his website if available to further review his privacy policy.

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In case you do not agree with the transmission of all or some of your personal data to our business partners, you will not be able to participate in the specific tournament. If you wish to register for a tournament, it follows that there is no right to object against the transmission of the data.

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X. Facebook

Our website includes a link to Facebook. The social network Facebook is provided by Facebook Inc., 1 Hacker Way, Menlo Park, California 94025, USA.  As soon as you click on the Facebook link on our website, a direct connection between your browser and the Facebook server is established. This enables Facebook to receive information that you have visited our site from your IP address. The following data are transmitted automatically to Facebook: Facebook name, Facebook profile picture, Facebook cover picture, e-mail address provided to Facebook, Facebook ID, Facebook friends, Facebook likes, birthday, gender, country, language. If you click on the Facebook link while you are logged on to Facebook, Facebook can allocate the visit of our website to your Facebook account. Legal basis for the processing of your data is Art. 6 No. 1 a) GDPR. We have no influence on the handling and storage of your data by Facebook. Please obtain more information from the Privacy Policy of Facebook: https://de-de-facebook.com/policy.php. If you do not want Facebook to allocate the visit of our website with your Facebook account, please log out from your Facebook account.

XI. Google Maps

Our website uses the Google Maps Map services via an API. It is operated by Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. To use Google Maps, its is necessary to save your IP address. This information is generally transmitted to a Google server in the U.S. and stored there. The provider of our website has no influence on this data transfer.

The use of Google Maps is in the interest of making our website appealing and to facilitate the location of places specified by us on our website. This constitutes a justified interest pursuant to Article 6 No. 1 f) GDPR.

We have no influence on the handling and storage of your IP address by Google. More information can be found in the Privacy Policy of Google at httsp://www.google.de/intl/de/policies/privacy/.

In order to use Google Maps via our website, the transmission of your IP Address  to Google is necessary. It follows that there is no right to object against the collection and storage of your IP address in this case. You can avoid the transmission and storage of your IP address by Google if you decide not to use the Google Maps Map service via our website.

 

XII. Google Web Fonts

For uniform representation of fonts, this page uses web fonts provided by Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. When you open a page, your browser loads the required web fonts into your browser cache to display texts and fonts correctly. For this purpose your browser has to establish a direct connection to Google servers. Google thus becomes aware that our web page was accessed via your IP address. To use Google Fonts, it is necessary to save your IP address. This information is generally transmitted to a Google server in the U.S. and stored there. The provider of our website has no influence on this data transfer. The use of Google Web fonts isdone in the interest of a uniform and attractive presentation of our website. This constitutes a justifiedinterest pursuant to Art. 6 (1) (f) DSGVO.If your browser does not support web fonts, a standard font is used by your computer. You may object to the processing and storage of your personal data directly towards Google.  Further information about handling user data, can be found at https://developers.google.com/fonts/faq and in Google’s privacy policy at https://www.google.com/policies/privacy/.

 

XIII. Rights of the data subject

 

1. Right of access

You have the right to obtain from the responsible party / controller confirmation as to whether or not personal data concerning you are being processed by us. Where is the case, you have the right to access to the personal data and following information:

The purposes of the processing; the categories of personal data concerned; the recipients or categories of recipient to whom the personal data have been or will be disclosed; where possible, the envisaged period for which the personal data will be stored, or, if not possible, the criteria used to determine that period; the existence of the right to request from us rectification or erasure of personal data or restriction of processing of personal data concerning you or to object to such processing; the right to lodge a complaint with a supervisory or authority. You further have the right to be informed whether your personal data are transferred to a third country or to an international organization as well as of the appropriate safeguards pursuant to Article 46 GDPR relating to the transfer.

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2.  Right to rectification

You have the right to obtain from the controller without undue delay the rectification of inaccurate personal data concerning you. Taking into account the purposes of the processing, you have the right to have incomplete personal data completed, including by means of providing a supplementary statement.

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3. Right to restriction of processing

You have the right to obtain from the controller restriction of processing in the following cases:

– the accuracy of the personal data is contested by you for a period enabling the controller to verify the accuracy of your personal data

– the processing is unlawful and you oppose the erasure of the personal data and request the restriction of their use instead

– the controller no longer needs your personal data for the purposes of the processing, but they are required by you for the establishment, exercise or defence of legal claims

– you have objected to processing pursuant to Article 21 No 1 GDPR pending the verification whether the legitimate grounds of the controller override those of you.

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Where processing has been restricted according to one of these grounds, such personal data shall, with the exception of storage, only be processed with your consent or for the establishment, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the European Union or of a member state.

You will be informed by the controller before the restriction of processing is lifted.

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4. Right to erasure

You have the right to obtain from the controller the erasure of your personal data without undue delay and the controller has the obligation to erase your personal data without undue delay where one of the following grounds applies:

– the personal data are no longer necessary in relation to the purpose for which they were collected or otherwise processed

– you withdraw consent on which the processing is based according to Article 6 No. 1 a) GDPR, and where there is no other legal ground for the processing

– you object to the processing pursuant to Article 21 No. 1 and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Article 21 No. 2 GDPR.

– your personal data have been unlawfully processed

– your personal data have to be erased for compliance with a legal obligation in the European Union or member state law to which the controller is subject

– your personal data have been collected in relation to the offer of information society services referred to in Article 8 No. 1.

The right to erasure shall not apply to the extent that processing is necessary:

– for exercising the right of freedom of expression and information

– for compliance with a legal obligation with requires processing by Union or member state law to which the controller is subject or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller

- for reasons of public interest in the area of public health in accordance with Art. 9 No. 2 h) and i) as well as Art. 9 No. 3 GDPR

– for the establishment, exercise or defence of legal claims.

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5. Right to information

The controller shall communicate any rectification or erasure of your personal data or restriction of processing carried out in accordance with Article 16, Article 17 No. 1 and Article 18 to each recipient to whom the personal data have been disclosed, unless this proves impossible or involves disproportionate effort. The controller shall inform you about those recipients if you request it.

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6. Right to data portability

You have the right to receive your personal data which you have provided to the controller in a structured, commonly used and machine-readable format and have the right to transmit those data to another controller without hindrance from us, where:

– the processing is based on your consent pursuant to Article 6 No. 1 a) or on a contract pursuant to Article 6 No. 1 b); and

– the processing is carried out by automated means.

In these cases, you have the right to have your personal data transmitted directly from one controller to another, were technically feasible.  The exercise of these rights is without prejudice to Article 17. These rights shall not apply to processing necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller. These rights shall not adversely affect the rights and freedoms of others.

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7. Right to object

You have the right to object, on grounds relating to your particular situation, at any time to processing of your personal data which is based on Article 6 No. 1 e) or f), including profiling based on those provisions. We will no longer process the personal data in this case unless we demonstrate compelling legitimate grounds for the processing with override your interest, rights and freedoms or for the establishment, exercise or defence of legal claims. Where personal data are processed for direct marketing purposes, you have the right to object at any time to processing of personal data concerning you for such marketing, which includes profiling to the extent that it is related to such direct marketing. Where you objected to processing for direct marketing purposes, your personal data shall no longer be processed for such purposes.

8. Right to revoke your consent

You have the right to revoke your declaration of consent under data protection law at any time. This will not affect the legality of the processing of your data until the time of revocation.

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9. Right to file complains with regulatory authorities

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement if you consider that the processing of your personal data infringes the GDPR.

The supervisory authority with which the complaint has been lodged shall inform the complainant on the progress and the outcome of the complaint including the possibility of a judicial remedy pursuant to Article 78 GDPR.